To add new items to the Service tile by entering basic details, including description, unit of sale, price and standard cost

To amend the basic details or existing services.

To delete services which are no longer used.

To print a list of all the services on tile.

Create/Amend Master Files.

Services

Enter the code which is to identify the service (up to 20 characters) and select Confirm. (Select Exit at this point to return to the menu.)

Using the cursor keys, till in the data fields. A list of the data fields on each record in the service file is given here, together with the permitted values. Select Confirm to add the new service to the tile.

Continue entering services until the tile is complete. Then, select Exit instead of entering another service code. The program returns to the menu.

Up to 20 alpha-numeric characters. Used as an abbreviated description of the service on enquiry screens and on some reports.

A longer description of up to 40 alpha-numeric characters to be printed on despatch notes, invoices and some reports. You can specify foreign descriptions for service codes, if required. To do this, select F14. The screen will display a field called 'Language'.

This field is displayed if you have selected F14 to enter a foreign description. Enter a valid language code, held in the General Supporting Files module. Alternatively, select Browse to browse. Select Browse again to browse the valid language codes found in the General Supporting Files and select.

If you are adding or amending foreign descriptions for an existing service code, you can select First to browse any existing foreign descriptions that have already been set up for this service code. This means that when a language code is defined in the invoice header, the description of the service will be printed on the invoice in the foreign language as well as in the local language.

Enter up to six alpha-numeric characters describing the unit in which the service is sold (e.g. PER HOUR, PACKAGE, MILE etc). This is

printed on invoices as well as most reports. You can select Browse to browse on units available in the unit file if OPMULTUNIT is set to MULTIPLE. This is printed on invoices, as well as on most reports.

Enter the prefix * (e.g. *EACH or *HOUR) If invoices are to snow the value of the service line, but not the quantity or unit

Weight in kilos of each unit in which the product is held, up to 999,999.999. Used to calculate the total weight of each order for freight charge estimates.

Item VAT types are set up in the General Supporting Files module. They are used in conjunction with the Customer VAT type to produce VAT matrices, which are also set up in the General Supporting Files module. These matrices determine which VAT codes and rates are to be used for particular customers and services combined. If you enter an invoice where the Item VAT type for a particular service combined with a Customer VAT type does not exist as a VAT matrix record, the default VAT code held in OPVATCODE will be used.

Enter a valid Item VAT type from the General Supporting Files module. Alternatively select Browse to browse existing item VAT types and select.

A four character code, which may be combined with any customer discount code and price list code to identify the discount table for the customer, service and price list. Leave blank if no discounts are available for the service.

A code of up to three characters used by the lnvoicing and Sales Analysis module to identify the General Ledger account to which sales of this service are posted (defined in the system key OPNLGDS). Leave blank to use the standard account If the system key OPSERVCOS is set to yes, the system uses the cost of sales matrix.

Enter Y if the sales price is inclusive of VAT. Otherwise, enter N.

Enter a positive figure for the actual cost of sales per unit

Enter a negative figure for the percentage profit margin. The cost of sale will be calculated automatically from the price of the service when the order is entered. For example, if this field holds the value -30 and the neft price of the item is 200.00, the cost of sale will be 140.00.

Price per unit. Used as the base price before discounts.

Three ten-character product groups, one or more of which can be used to group similar products together for sales analysis. A fuller description of each group may be printed on reports if a rcoord for the code is set up in the Product Group file through the Inventory Control module.

It you are recording information for use with the EC VAT or Intrastats features, select F13 to enter the EC details.